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Posts Tagged ‘service levels’

Four Features to Look for in a Contact Center Reporting Solution

Last month, we looked at three ways that you can use historical reports to complement the real-time data that you monitor on a day-to-day basis. Historical reports can give you insights for predicting future activity, which in turn, helps you anticipate the resources you’ll need and adapt your processes for changing trends.

The value you’ll get from historical reports depends on the accuracy of the underlying data and the tools you use to produce them. Our whitepaper Get More Value from Contact Center Performance Metrics discusses findings by Richard Snow, VP and Research Director, Ventana Research, that “the most disturbing insight….is the percentage of companies that still rely on spreadsheets to produce their contact center and customer reports and analysis. Just under two-thirds (62%) of the respondents indicated they use spreadsheets as their primary tool, and 90 percent said they use spreadsheets on very regular basis.”

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Tags: agent activity, budgets, forecasting, KPI, reports, service levels, software, statistics

Three Ways to Improve Contact Center Service Levels with Historical Reports

Every minute of every day in our contact centers we monitor activity. Is the number of abandon calls increasing? Are agents spending too much time on individual calls? Are queues staffed appropriately for current call volumes? These are just a few of the questions we need to ask to stay on top of real-time activity—and take corrective action when necessary—if we want to meet or exceed expected service levels.

To complement real-time monitoring on a day-to-day basis, you may want to consider using historical reports. These reports provide information about past activity over various periods of time, giving you insights into evolving patterns. These insights are invaluable for identifying trends in activity that may turn into service degradation issues, giving you time to make the necessary adjustments to head them off.

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Tags: abandon rates, agent activity, agent productivity, business objectives, call handle time, call volume, customer satisfaction, customers, forecasting, historical data, KPI, metrics, real-time data, real-time monitoring, reports, scheduling, service levels, statistics, trends, TSF

Use Communication Tools to Provide Value in the Contact Center

Most organizations recognize the importance of communicating appropriate information in a timely manner across the contact center. Traditionally, organizations used some form of large, central display to broadcast current activity in the contact center, along with other information such as company announcements. While many contact centers continue to use wallboards and other types of centralized displays, many applications are also available as desktop software, allowing supervisors and agents to customize the information they monitor on an individual level.

With more options for conveying information in the contact center, it’s easy to reduce the effectiveness or timeliness of communications. These displays are intended to provide value to supervisors and agents, not distract them or waste their time.

Let’s look at a few considerations for ensuring effective communications in your contact center.

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Tags: agent activity, best practices, communication channels, real-time monitoring, resource monitoring, service levels, statistics, Wallboards

Complement Phone Support with Related Services

Today’s consumers expect similar services from an organization to be available from a variety of streams. For the retail sector, Wikipedia defines the term omni-channel as “concentrated more on a seamless approach [than multi-channel retailing] to the consumer experience through all available shopping channels, i.e. mobile internet devices, computers, bricks-and-mortar, television, catalog and so on.”

This multi-channel concept also applies to the support that your contact center provides. Offering customers more than one channel to find the information they need or to resolve an issue lets them choose their preferred channel, which in turn, increases customer satisfaction. Unfortunately, “The Autonomous Customer 2013” whitepaper from Avaya and BT reports that  “Only 17% [of consumers] say organisations make it easy to switch between different channels”.

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Tags: budgets, communication channels, customer satisfaction, self-service, service levels, services

What To Do When Performance Metrics Plateau?

On a short-term basis, your contact center can experience fluctuations in overall performance. You may be able to predict these fluctuations, such as higher call volumes resulting from new marketing programs or product discounts. Although these types of fluctuations are expected to occur, you generally want overall performance to improve over time. Read more of What To Do When Performance Metrics Plateau?

Tags: abandon rates, agent productivity, call metrics, call volume, customer loyalty, customer satisfaction, customers, incentives, KPI, metrics, motivation, service levels, Training, trends